Pier Trust EGM Minutes

I couldn't make it to the EGM on 10th July, so I asked the Trustees what had happened, and what the results were of any votes that were taken. I got conflicting reports as to whether anything had been sent to some or all of the members. I hadn't received anything, and neither had several other paid-up members.

I knew that one of the motions to be voted on was the election of Trustees. I asked who the Trustees of the HBPT now are. There was no answer. I find this astonishing and disappointing.

The Board should have published the Minutes to the membership within days of the EGM - that's simply courtesy. Given that they hadn't published the Minutes, the reply to any member asking for the identity of the current Trustees should  have been to rattle off their names. Instead, I was told that my request would be considered.

However, the day after threatening to raise the matter of Secret Trustees with the Charity Commission, the Minutes and the identity of the Trustees appeared on the HBPT Facebook page. The Minutes are reproduced below.

The current trustees are:
Doreen Stone - chair
Aileen Barker - membership and lots more
David McCormick - Health and Safety and Events
Lynn Faux-Bowyer - Treasurer
Andrew Cook - CCC appointed trustee - Company Secretary
Joe Howes - CCC appointed trustee - external liaison

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The EGM Minutes

HERNE BAY PIER TRUST
Minutes EGM 10th July 2013 Christchurch Hall Herne Bay

Present: Doreen Stone (Chair)
Aileen Barker
Lynn Faux-Bowyer
Joe Howes
Andrew Cook
David McCormick
Members as recorded on signing in sheet.

Agenda item 1:
Doreen Stone began the update announcement with the fact that the Pier Opening day was attended by the National Piers Society which is very supportive of what was being organised. They also suggested that they may consider holding their next AGM in Herne Bay.

(The meeting was interrupted by the arrival of Andy Newell, former member and trustee. When he was asked to leave because an EGM is open only to members, a member on the floor made a proposal, which was seconded, that the Meeting be suspended until he left followed by a unanimous vote in favour. He did leave and the meeting resumed.)

DS continued with the update – The Trust had been granted a Planning Permit for 18 Retail Huts (an initial 12 to be followed by a further 6). She announced that the Trust had applied for the Lease of the complete platform area now it had been confirmed that the Golf Application would not operate this year. The £2k loan money had generated 1.5 jobs on the Pier so far and one hut owner was already considering employing extra staff to meet demand for teas/cakes etc.

HBPT needed an income of £65,000 to move to the next stage of managing the platform. Work by CCC on renovating the decking where the next 6 huts are to be built would begin in Oct. She suggested the Trust should now plan for an all weather building/structure on the platform which, if it included a heritage and information centre, maybe with a sea- themed attraction? One of our members has suggested approaching RIBA (Royal Institute of British Architects) to hold a design competition for students of architecture for Herne Bay Pier.

Agenda Item 2: Election of Officers.
There were 2 applicants – Aileen Barker & David McCormick. They both spoke to the Meeting and the voting took place.
Ds informed the meeting and listed the Proxy votes she had received – a total of 24 supporting her choices and 1 against the motions.
Total number of votes possible (incl proxy votes) = 42.
Results: Aileen Barker total in favour - 41
David McCormick total in favour - 41.
Both candidates unanimously elected as HBPT Trustees.

Volunteers- have become essential to the running of the Trust and there was a suggestion from the floor that maybe a 2nd tier of 'management' to work alongside the Board should be considered. This was agreed and that the trust should ask the Charities Commission for advice on this.

Agenda Item 3: This motion was to confirm the ruling in the Articles of Association and the Memorandum of Association the Board of Trustees can operate within the constitutionally specified number of Trustees required at any one time with a minimum of 5 and a maximum of 11. This was agreed – 41 for and 1 proxy against.

Agenda Item 4: That the Articles of Association be amended to state that the term of office for non CCC appointees is 3 years and that they must stand for re-election after that period; trustees to be permitted to hold position for a maximum of 3 consecutive terms. This was agreed 41 for and 1 proxy against.

The Chair, Doreen Stone, thanked everyone for attending and hoped they would spread the word on the positive progress of the HBPT. Meeting closed @ 19.55

After the meeting closed some points were raised for Board discussion eg
More notices about activities on pier such as:
- Boards with Hut Vendors names listed
- Large Chalk Boards with notices
- Press releases on regular basis showing how new businesses were being supported and new employment created by the Hut Village
- The importance of integrated community involvement to raise the profile of Herne Bay.